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Access to Information Requests

Freedom of Information and Protection of Privacy

The Village's Policy regarding records retention and public access to records are governed by The Local Authority Freedom of Information and Protection of Privacy Act (LAFOIP). This legislation governs all public bodies in Saskatchewan and dictates how the Village can collect and use personal information, as well as which information can and cannot be disclosed to the public. LAFOIP is a provincial Act that aims to strike a balance between the public's right to know and an individual's right to privacy.

The Village of Buena Vista strives to operate in an open and transparent manner providing individuals with access to records in the possession or control of the Village with limited and specific exceptions. In general, the Village is committed to proactively providing information, however, when specific information is requested that is not otherwise available, individuals may apply to the municipality through LAFOIP.

Examples of records that may require an Access to Information Request include:

  • Statistical information

  • Historical master plans

  • Information that is not readily available on the Village's website

  • Historical report's to Village Council or a Committee of Council

LAFOIP also requires the Village to protect the personal privacy of the people whose information we have. It tells us how to collect, store, and use your personal information, and who we can give it to. It also lets you correct your own personal information if you think we have it wrong in our records.

The majority of information held by the Village of Buena Vista can be accessed through the normal release of information by staff, without using the Act.  

Examples include:

  • answers to questions related to departmental operations

  • open agendas and minutes

  • bylaws

  • publications

  • policies and procedures

Follow the steps below to submit a LAFOIP request

A formal request for recorded information is a process to access records that are not routinely available.  Unlike routine requests, the formal request must be made.

Complete the online Access to Information Request Form, clearly outlining your request.

Submit the Form with payment of $20 to the Administrator of the Village. You will be contacted within 48 hours for follow-up or for any additional information that may be required to process your request.

Complete the Access to Information Request Form and submit Form including payment of $20 to the Village Administrator either by:

Email:cao@buenavista.ca
or
Delivered to the Village Office

Fees may apply, as outlined in the Village's Access to Information Policy No. This policy regulates how information is provided to interested parties under The Local Authority Freedom of Information and Protection of Privacy Act (LAFOIP).

Additional fees may apply as per The Local Authority and Freedom of Information and Protection to Privacy Act if your request involves a great deal of staff time in order to complete, or produces a large number of documents.

Responding to the request will begin on the date it is received in our office with the $20 payment.   

The Village has thirty (30) days to respond. If requests involve a large number of records, an extensive search, or consultation with an external third party, the time may be extended. You will be advised of a time extension.

The Village of Buena Vista is committed to protecting your personal information.

The Village collects your personal information for many activities, services and programs. Under LAFOIP, we cannot collect your personal information unless we are legally authorized to do so.

The Village cannot use your personal information except as permitted under LAFOIP. Without your permission, personal information can only be used for the purpose for which it was collected.

Please contact us if you have any questions or concerns about accessing Village records and the protection of your privacy.

Personal information collected on the form is in accordance with The Local Authority Freedom of Information and Protection of Privacy Act (LAFOIP)
and will only be used for the purpose for which it was collected.
Personal information will not be shared or used for any other purpose without your express consent pursuant to LAFOIP.

 ACCESS TO INFORMATION REQUEST FORM